KohaCon Meeting, 16 Feb 2010

KohaCon10 Meeting Minutes

Feb 16

Chair

• Russel Garlick, Catalyst

In Attendance

• Jo Ransom, HLT
• Deborah MacDonald, HLT
• Irma Birchall, Calyx
• Bob Birchall, Calyx,
• Chris Cormack, Catalyst
• Andy Chilton, Catalyst
• Richard Anderson, Katipo
• Rachel Hamilton-Williams, Katipo
• Brendan Gallagher, Bywater
• Nicole Engard
• Pitor Wejman, Bibliteka CSNE
• Liz Rea, NEKLS
• Galen Charlton, Equinox
• Chris Nighswonger, FBC
• Donovan Jones, Catalyst
• Reed Wade, Catalyst

Apologies

• Rosalie Blake

Plan

• The overall plan was presented
• Sponsorship v Donations
  • The desire it to get sponsorship to cover the costs of the conference, rather than ask for donations from individual attendees
  • Need to get firm budgets on wiki with items that we need sponsorship to cover (Russel and Chris to do)
  • Update wiki with who has provided sponsorship
  • Deborah is the HLT contact for finances
  • All sponsorship activity to be channeled through Russel
• Programme
  • Nicole is going to handle the programme
  • Chris expressed a desire for the conference to be light on tech - ideal 90% presented/targetted at librarians. Leave tech for Hackfest. (There were lots of good ideas about topics)
  • Chris proposed that the Hackfest was more talk than hack - plan is to incorporate some technical presentations (Git, Perl etc)
  • Plan is to have a link to a Google form on the site that submits to a Google Document
  • Chris and HLT to approach candidate for Keynote
  • Once (if :-)) papers come in, they will be reviewed by a group consisting of Nicole, Brendan, Rosalie, Richard and Bob (did I miss anyone?)
• Content for website
  • Travel from USA - Brendan and Reed to provide some content
  • Need some suggestions for partners/children
  • Still need some cheaper (aka Backpacker type) accom
  • Irma is going to look into short stay apartments

Roles

• Roles as per the wiki page were confirmed.
• Russel is going to head up the logistics/operations effort in Wellington.
• Nicole is going to look after the programme

Communications

• All email communication directed to the General Koha List - include Kohacon10 in the subject

Next Meeting

• After some discussion it was decided that this meeting time works best for the bulk of volunteers who are based in New Zealand and Australia.
• Need to see if Mark Osbourne can make next IRC meeting to cover Road Trip

Next meeting is set for Wednesday, 17 March 2010 at 10:00 a.m. Wellington time (Tuesday, 16 March 2010 at 21:00:00 UTC)